MECKLENBURG COUNTY BOARD OF COMMISSIONERS
Purpose: Citizen involvement is a key element to open government. It
provides an opportunity for public input in the decision making process. The
appointment policy governs the process for making appointments to boards
established by the Mecklenburg County Board of Commissioners and those
established by legislation or interlocal agreements requiring appointments
by the Board of Commissioners. Appointments to boards established by
legislation or interlocal agreements shall be done consistent with the
legislation or interlocal agreements for those boards as hereby noted in the
1. Eligibility for Appointment
A. Any person appointed to a board must be a resident of
B. The general intent of the Board of Commissioners is to not appoint
an individual to more than one board at the same time. The Board,
however, reserves the right to do so under special circumstances.
C. A person appointed to one board who also applied for other boards
shall automatically be removed as an applicant for the other
D. To be appointed to a board an individual must either be nominated
by a member of the Board of County Commissioners and receive
the votes of at least a majority of the entire membership of the Board (five
votes), or be appointed by a motion receiving the votes of at least a
majority of the entire membership of the Board (five votes).
E. Mecklenburg County employees are prohibited from serving on
any board where appointments are made by the Board of Commissioners
or where funding is provided by Mecklenburg County, including special
study committees appointed for the purpose of recommending funding or
policy. This policy does not prohibit County employees from serving in an
ex-officio and/or non-voting capacity on any board when required by law,
or when such service is deemed by the Board of Commissioners to be in
the best interests of the County.
2. Nomination Process
A. Nominations to boards shall appear, as appropriate, on the agenda
for the second regular business meeting of each month; appointments will
be made at the first regular business meeting of each month; however, the
Board reserves the right to deviate from this schedule.
B. At the meeting when nominations are being made, a person who is
for re-appointment may be re-elected by unanimous vote of all members of the
Board present at the dais at the time of the vote, provided at least a
majority of the entire membership of the Board (five members) is present at
the dais and votes on the re-appointment.
C. Persons may be nominated and appointed at the same meeting if the
number of nominees equals the number of vacancies and by a unanimous vote of
all members of the Board present at the dais at the time of the vote,
provided at least a majority of the entire membership of the Board (five
members) is present at the dais and votes on the re-appointment.
D. Persons nominated for the following boards will go through an
interview process conducted by an ad hoc committee of the Board, in each
instance, appointed by the Chairman of the Board of County Commissioners.
Designated staff may serve as non-voting members. The ad hoc committee shall
bring a recommendation(s) for appointment back to the full board for
consideration. Those boards are: Alcoholic Beverage Control; Central
Piedmont Community College Board of Trustees; Charlotte-Mecklenburg Planning
Commission; Library Board of Trustees; Board of Equalization and Review; and
Board of Motor Vehicle Review.
3. Voting Procedures
A. To be appointed to a board, an individual must receive the votes of
at least a majority of the entire membership of the Board of County
Commissioners (five votes).
B. When a member of the Board of County Commissioners is present at a
meeting, he or she must vote at least once on the nominations before the
Board for each board being considered. The maximum number of times that a
member of the Board of County Commissioners may vote is the lesser of the
number of vacancies or the number of nominees.
C. If any position remains unfilled after the first ballot vote, the voting
should be repeated for that position as many times as necessary to obtain
the votes of the majority of the membership for a nominee to fill the
When repeated voting for a position is necessary, only the names of nominees
having received votes are kept on the ballot.
4. Membership Terms
A. Except in extraordinary circumstances or where otherwise restricted
legislative authority creating or authorizing the creation of a board, it
shall be the policy of the Board that terms of membership shall be staggered
and that members serve not more than two full consecutive terms. Therefore,
any person appointed to an unexpired term would be eligible to serve two
full consecutive terms after completing the unexpired term. The preferred
length of terms is three years; however, it may be more or less. A person
having served two full consecutive terms must wait at least a year before
being eligible to serve again on any board.
B. Effort should be made when creating new boards and with present boards to
consolidate expiration of terms for members to expire at one time during
each quarter of each year.
5. Attendance Requirement
A. Any member who fails during any calendar year to attend 75% of
all regular, special and assigned subcommittee meetings from the time one’s
term begins until the end of that calendar year and each subsequent calendar
year thereafter, shall be automatically removed from said board.
B. Members must be present for 50% of a meeting in order to be counted
present at that meeting.
C. The chairman or his/or designee of each board shall submit to the
Clerk to the Board an annual attendance report by January 31st listing any
member who at the end of the previous calendar year failed to meet the
attendance requirement stated above. Persons not meeting the attendance
requirement are removed automatically upon receipt of the annual report by
the Clerk to the Board. Vacancies resulting from members' failure to attend
the required number of meetings shall be filled as provided herein.
1) Persons appointed to boards where appointments are made by both the Board
of County Commissioners and Charlotte City Council and administered by the
City of Charlotte shall comply with the attendance requirement as prescribed
by the Charlotte City Council. Those boards are: Charlotte-Mecklenburg
Planning Commission, Charlotte-Mecklenburg Coalition for Housing, and
2) Persons appointed to boards established by legislative authority shall
comply with the attendance requirement as prescribed by the applicable
legislation. Those boards are, but may not be limited to: Adult Care Home
Community Advisory Committee, Nursing Home Community Advisory Committee,
Alcoholic Beverage Control Board, Central Piedmont Community College Board
of Trustees, and Library Board of Trustees.
6. Removal Of Members From Boards
A. The Board of Commissioners reserves the right, at any time and for
any reason, to remove any member of any board when a motion for removal
receives the votes of at least a majority of the entire membership of the
Removal of persons appointed to boards established by legislation and/or
interlocal agreements shall be done so in accordance to the legislation
and/or interlocal agreement governing that board. Those boards include, but
may not be limited to: Charlotte-Mecklenburg Planning Commission, Alcoholic
Beverage Control Board, Central Piedmont Community College, and Library
Board of Trustees.
Charlotte-Mecklenburg Planning Commission – Interlocal Cooperation
Agreement, Section 3.33.3
Alcoholic Beverage Control Board – N.C.G.S. 18B-704
Central Piedmont Community College Board of Trustees – N.C.G.S. 115D-19
Library Board of Trustees - Chapter 70 of the 2007 North Carolina Session
7. The Board reserves the right to deviate from any
portion of this policy not
required to be followed by legislation or interlocal agreements.
8. Administrative Procedures
A. The agenda item for appointments to boards will be prepared by the
Clerk to the Board and provided to the Board as part of the Board’s agenda
package. The agenda item will include the name of the board, its purpose,
membership criteria, number of vacancies, applicant information, and current
B. The Clerk to the Board will prepare and post on-line an annual schedule
of upcoming board appointments and revisions as they occur.
C. The Clerk to the Board will maintain all appointment records pertaining
D. Applications submitted for appointment consideration to any board will
remain on file for one year from the date of its receipt by the Clerk to the
E. Applicants must complete an original application for each board of their
F. Appointments and reappointments of board members will be coordinated by
the Clerk to the Board having direct contact with the board chairperson
and/or staff liaison.
G. The Clerk to the Board shall notify the board chairperson and the staff
liaison of upcoming vacancies.
H. The board chairperson and/or the staff liaison shall notify the Clerk to
the Board of any discrepancies in the upcoming vacancy report received. They
shall also notify the Clerk to the Board in writing of any resignations.
I. The Clerk to the Board shall provide copies of applications to board
chairpersons and/or staff liaisons upon request. After the chairperson
and/or staff liaison have reviewed the applications, he or she will notify
the Clerk to the Board, in writing (to include e-mail), of any
recommendation for appointment, if they so desire.
J. Applications received after the appointment package has been prepared for
distribution to the Board of Commissioners will not be considered in that
month's appointments process, but will be filed and submitted to the Board
at the next appropriate time.
K. The Clerk to the Board shall advertise, at a minimum, in a newspaper of
general circulation, all upcoming appointments.
L. Minutes of board meetings will be maintained by the County Agency
Director with an assigned staff liaison to said board. Said minutes are to
be kept in perpetuity. Minutes of Boards established by legislation and/or
interlocal agreements shall be maintained in accordance with the legislation
or interlocal agreement governing that board.
Adopted March 16, 1981
Revised March 1, 1982
Revised July 19, 1982
Revised May 20, 1985
Revised November 3, 1986
Revised April 5, 1988
Revised June 6, 1988
Revised September 5, 1989
Revised October 2, 1989
Revised October 16, 1989
Revised November 2, 1992
Revised February 21, 1994
Revised March 19, 1996
Revised May 20, 2003
Revised November 18, 2008
Revised October 5, 2010
Revised February 15, 2011